Hubstaff

Hubstaff is a comprehensive time tracking and workforce management platform for remote, hybrid, and field teams. The software combines time tracking with productivity monitoring, GPS location tracking for mobile workers, and automated payroll processing to provide complete visibility and control over distributed workforces.

Best For: Companies managing remote teams, field service workers, or contractors who need detailed time tracking, location verification, and automated payroll processing.

Key Features

How does Hubstaff track employee productivity?
Optional activity levels based on keyboard and mouse movement, automatic screenshot capture at configurable intervals, and application/URL tracking showing which tools and websites team members use. All monitoring is transparent to employees with real-time visibility into what's being tracked.

What makes Hubstaff suitable for field teams?
GPS tracking shows where mobile workers clock in/out with geofencing for job sites, route tracking for field visits, and location-based timesheets. Mobile app lets field workers track time and locations on-the-go with automatic mileage tracking.

Can Hubstaff automate payroll?
Automated payroll based on tracked hours with support for multiple payment methods including PayPal, Wise, Bitwage, and Payoneer. Set different hourly rates per project or team member. PTO and holiday tracking with automatic calculations. Integration with QuickBooks, Xero, and ADP for accounting sync.

What project management features does Hubstaff include?
Task management with time estimates, project budgets with alerts when approaching limits, and team scheduling with shift planning. Timesheets require approval before payroll processing. Detailed reports on project profitability and resource utilization.

Pricing & Plans

Starter: $7/user/month - Time tracking, activity levels, screenshots, apps/URLs, payments
Grow: $9/user/month - Everything in Starter plus invoicing, timesheets, integrations
Team: $12/user/month - Everything in Grow plus location tracking, projects, budgets
Enterprise: Custom pricing - Advanced security, dedicated support, unlimited add-ons

Free plan available for single user. 14-day free trial on all paid plans. Annual billing offers discounts.

Limitations

• Monitoring features may reduce employee trust
• GPS tracking raises privacy concerns
• Desktop app required for screenshots and activity monitoring
• Can feel like micromanagement if not implemented carefully

Getting Started

1. Create account and set up team structure
2. Install desktop/mobile apps for team members
3. Configure monitoring settings (screenshots, activity, GPS)
4. Set up projects with budgets and billing rates
5. Enable automated payroll and set payment schedules

Learn More: hubstaff.com