Reclaim AI

What is Reclaim AI?

Reclaim AI is an intelligent calendar management tool that uses AI to automatically find time in your schedule for important tasks, habits, breaks, and meetings. Instead of manually blocking time for priorities, you tell Reclaim what you need to accomplish (write a report, exercise, review pull requests, lunch break) and it dynamically schedules these activities around your meetings, rescheduling them automatically when conflicts arise. Reclaim connects to Google Calendar and analyzes your availability, preferences, and priorities to create an optimized schedule that balances reactive work (meetings) with proactive work (deep tasks, personal time), ensuring your most important work actually gets done.

Best For

Reclaim is ideal for knowledge workers whose calendars fill with meetings but struggle to find time for focused work, managers coordinating across multiple time zones who need automated scheduling links, and anyone whose best intentions for exercise, learning, or deep work disappear when calendars get busy. It excels when you have recurring priorities (weekly planning, daily writing time, exercise) that get squeezed out by meetings, or when you need intelligent buffer time and travel time automatically added to events. For people who know what they should be doing but can't make time for it, Reclaim automates the calendar Tetris of fitting priorities into a dynamic schedule.

Key Features

How does Reclaim schedule tasks automatically?
You create tasks in Reclaim with due dates, estimated duration, and priority level. Reclaim's AI searches your calendar for available slots, books time for the task, and automatically reschedules it when meetings get added or moved. It respects your work hours, meeting preferences (no back-to-back if you want buffers), and deadlines. Tasks can be one-time ("prepare Q4 presentation") or recurring ("Friday planning session").

What are Habits and how do they work?
Habits are recurring time blocks for activities you want to do regularly: daily exercise, morning focus time, weekly team syncs, lunch breaks, learning sessions. You define the ideal frequency, duration, and time range, and Reclaim automatically finds and defends time for these habits every week. If a meeting conflicts, Reclaim reschedules the habit to another slot that still meets your criteria, ensuring these priorities don't disappear from your calendar.

Can Reclaim help with meeting scheduling?
Yes—Reclaim's scheduling links (similar to Calendly) automatically find times that work for attendees while respecting your tasks, habits, and preferences. Unlike static availability tools, Reclaim can move your flexible tasks to accommodate meetings, giving you more available slots without sacrificing priorities. It also automatically adds travel time, buffer time, and prep time around meetings based on rules you set.

How does Reclaim handle team coordination?
For teams, Reclaim syncs priorities across members' calendars, showing when teammates have focused time blocked so others know not to schedule over it. It can coordinate team habits (daily standups, weekly planning) and balance individual deep work with collaboration time. This creates a "calendar culture" where everyone's priorities are visible and respected.

Pricing & Plans

• Free Plan: Unlimited habits, tasks, and smart 1:1 meetings, basic calendar integration, unlimited scheduling links
• Starter: $8/month per user (annual) or $10/month (monthly) - Everything in Free, plus priority support, customizable scheduling links, calendar sync for multiple calendars
• Business: $12/month per user (annual) or $15/month (monthly) - Everything in Starter, plus advanced scheduling features, team collaboration, people analytics
• Enterprise: $18/month per user (annual) or $20/month (monthly) - Everything in Business, plus SAML SSO, unlimited scheduling policies, dedicated support

The free plan is surprisingly robust for individual use, including core AI scheduling features. Paid plans add team features and advanced customization.

Getting Started

Connect Reclaim to your Google Calendar at reclaim.ai and grant calendar access. Start by creating a few Habits for recurring priorities (e.g., "Morning focus time" for 2 hours every weekday 8-11am, "Exercise" for 1 hour three times per week). Then add Tasks for specific work items with due dates and durations. Reclaim will automatically schedule these around your existing meetings. Adjust your scheduling preferences (work hours, meeting hours, buffer time preferences) and watch Reclaim optimize your calendar. Use the scheduling link feature to share your availability with others for easy meeting booking.

Limitations

• Google Calendar only: Only integrates with Google Calendar, not Outlook, Apple Calendar, or other platforms
• Requires calendar trust: Gives Reclaim read/write access to your calendar, which some users or organizations may not be comfortable with
• Learning curve for setup: Getting preferences and priorities configured optimally takes time and iteration
• Can feel too automated: Some users prefer manual control over their schedules; Reclaim's automatic rescheduling can feel like loss of agency
• Team features require buy-in: Maximum value requires team adoption; less useful if you're the only one using it
• Not a to-do list replacement: Manages calendar time for tasks but doesn't replace full project management or task tracking tools like Todoist or Asana