Sunsama

What is Sunsama?

Sunsama is a daily planning and time management tool designed to help you focus on what actually matters each day by pulling tasks from all your work tools into one intentional daily plan. It integrates with Gmail, Slack, Asana, Trello, ClickUp, GitHub, Jira, Notion, and your calendar to surface tasks from everywhere you work, then guides you through a daily ritual of deciding what you'll realistically accomplish today. Unlike task managers that encourage endless to-do lists, Sunsama emphasizes realistic daily capacity, time-boxing tasks, and mindful work habits. It's built for people who feel overwhelmed by scattered commitments and want to regain control of their time.

Best For

Sunsama is ideal for knowledge workers juggling tasks across multiple tools and feeling scattered, managers balancing meetings with individual contributor work, and remote workers struggling with work-life boundaries. It excels when you have tasks in different systems (Asana for projects, GitHub for code reviews, Slack for follow-ups, emails needing responses) and need one place to prioritize them daily. For people who end days feeling busy but unproductive, Sunsama's daily planning ritual and focus on realistic capacity helps you accomplish meaningful work rather than just staying busy.

Key Features

How does Sunsama's daily planning work?
Every day (or morning), Sunsama guides you through a planning ritual: review yesterday's plan and incomplete tasks, pull in new tasks from integrated tools and your calendar, drag the most important items into today's plan, and estimate time for each. Sunsama shows your available hours and warns if you've overcommitted. This forces intentionality—you decide what matters today rather than reacting to whatever appears most urgent.

Can Sunsama integrate with my existing tools?
Yes—Sunsama connects to Gmail, Outlook, Google Calendar, Asana, Trello, ClickUp, Todoist, GitHub, Jira, Notion, and Slack. You can import tasks from these tools directly into your daily plan without leaving Sunsama. When you complete a task in Sunsama, it syncs back to the source tool. This eliminates context-switching between tools to figure out what needs doing.

What is timeboxing and how does Sunsama help?
Timeboxing means allocating a specific time block for each task on your calendar. Sunsama lets you drag tasks onto your calendar as time blocks, scheduling when you'll actually do the work. You can also track time against these blocks to see if estimates match reality. This transforms your abstract to-do list into a concrete daily schedule, making it clearer what's achievable.

How does Sunsama encourage work-life balance?
Sunsama includes rituals for shutting down work at the end of the day: review what you accomplished, reflect on the day, and move incomplete tasks to tomorrow or the backlog. This creates a clear boundary between work and personal time. The tool also shows when you're overcommitted, encouraging realistic planning rather than burnout-inducing ambition.

Pricing & Plans

• Monthly: $20/month - Full access to all features, all integrations, unlimited tasks
• Annual: $16/month (billed $192/year) - Same features as monthly, 20% savings
• 14-day free trial: No credit card required

There is no free plan beyond the trial. Sunsama is positioned as a premium productivity tool with a single pricing tier including all features.

Getting Started

Sign up for Sunsama's free trial at sunsama.com and connect your primary calendar and task management tools during onboarding. Go through the guided daily planning ritual: review your calendar for meetings, import tasks from connected tools, select what you'll commit to today, and estimate time for each task. Drag tasks onto your calendar to timebox them. At day's end, complete the shutdown ritual to review your accomplishments and plan tomorrow's rollover tasks. Use this workflow consistently for a week to build the habit before evaluating if it fits your style.

Limitations

• No free plan: After 14-day trial, requires $16-20/month subscription with no free tier for basic use
• Expensive for productivity app: More costly than many full project management tools like Asana or ClickUp
• Daily planning ritual required: Maximum value requires consistent daily use of planning and shutdown rituals; skipping days breaks the workflow
• Limited project management: Focused on daily planning, not comprehensive project management with Gantt charts, dependencies, or team coordination
• Desktop/mobile app quality: Web app is primary experience; mobile apps are more limited
• Integration depth varies: Some tool integrations are more robust than others; not all features sync bidirectionally